Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Biostatistics, Bioinformatics and Epidemiology Program (BBE) supplies the statistical and mathematical modeling expertise needed within Fred Hutch's Vaccine and Infectious Disease Division to accomplish our ambitious objective of eliminating disease and death attributable to infection. We are also accelerating research to confront the growing burden of COVID-19, HIV, and cancer-related infectious diseases worldwide.

BBE is seeking an experienced and dynamic individual to join its Research Administration team. This Research Administrator (RA) position collaborates with internal and external partners including principal investigators, program, division and Center staff, and sponsor organizations to ensure timely and accurate accounting and financial reporting of sponsored research in compliance with federal and external sponsor regulations and requirements.

Our Research Administration team and our scientists are supportive, collaborative, and respectful of each other. This is an incredibly busy time for the program with the current global health crises and new funding opportunities. The ideal candidate will take initiative, think proactively and strategically, and adapt well to change. The ability to work independently and exercise good judgement when appropriate is essential to success in this position. Curiosity about vaccine research, public health and the evolution and spread of viruses is a bonus as our program serves as the Statistical and Data Management Center for several international collaborative study networks including: HIV Vaccine Trials Network (HVTN), HIV Prevention Trials Network (HPTN), Infectious Diseases Clinical Research Consortium (IDCRC), Vaccine Immunology Statistical Center (VISC) and COVID-19 Prevention Network (CoVPN). This position may allow for hybrid work. Salary and level are dependent on experience.

Responsibilities

The Research Administrator reports to the BBE Research Administration Manager, and works independently and collaboratively to coordinate grant and contract proposals and renewal submissions; draft and process regulatory compliance documentation; prepare and monitor project budgets from pre-award to close-out; advise Principal Investigator(s) and Associate Director(s) of current budget status and projections; ensure adherence to sponsor rules and regulations as well as Fred Hutch policies and guidelines; and interact with

administrative personnel and external organizations regarding fiscal and regulatory aspects of the projects/program. They also participate in programmatic, divisional or institutional improvement projects and problem resolution related to research administration.

Pre-Award Activity:

• Work closely with Principal Investigators (PIs) and other scientific staff to prepare and submit grant and contract applications to funding agencies;
• Advise faculty members as they navigate the grant proposal process on all parts of the application process and the different requirements of various funding sources;
• Develop the budget and related financial portions of the application or proposal while ensuring that content is accurate, complete, and in compliance with the governing regulations;
• Track the approval process to ensure that all necessary permissions are documented prior to the submission deadline;
• Manage requirements and submissions for additional funding, supplements, and participate in business development activities as requested.

Post-Award Activity:

• Manage grants, contracts and research agreements awarded by a variety of funders including Federal agencies, private foundations and industry sponsors in close collaboration with Principal Investigators (PIs) and program leadership;
• Ensure compliance with sponsor-specific reporting requirements, including tracking deadlines for progress reports, quarterly/annual financial reports and project closeouts;
• Plan for all competing and non-competing reports and renewals;
• Establish and monitor budgets and spending, ensuring compliance with sponsor regulations/guidelines;
• Proactively communicate about issues or concerns that may impact successful completion of the research;
• Prepare regular, relevant and timely reports for PIs and the Research Administration Manager regarding spending, headcount, and future projections;
• Monitor program employees' effort and salary allocation; assist PIs with monthly effort reporting;
• Serve as a liaison with administrative departments within Fred Hutch and at collaborating institutions;
• Partner with collaborating organizations on proposals, reporting, and budget management;
• Participate as an active contributor in Continuous Improvement Projects;
• Serve as a divisional and/or program representative

Regulatory Activity:

• Regulatory Coordinator working with IRB and representing BBE, which has 27 Principal Investigators and over 200 project IDs;
• Assist in the preparation and monitoring of Institutional Review Board (IRB) documentation and ensure regulations are followed for Human Subjects, Vertebrate Animals, and Hazardous Materials research;
• Coordinates all IRB Applications and takes the role of proxy in HutchIRB to assist with applications.
• Works closely with Principal Investigators to provide advice, submit all IRB applications, and ensure compliance;
• Proactively communicate between PIs, Office of Sponsored Research (OSR), and Institutional Review Office (IRO) to resolve issues on IRB documentation or submissions;
• Monitor PI's Human Subjects and Good Clinical Practice trainings;
• Proactive with the regulatory work and adapting to changing conditions;
• Develop workflows and training materials to best guide on procedures;
• Assist in the preparation and monitoring of IRB documentation and reports for annual continuing reviews.

Qualifications

MINIMUM QUALIFICATIONS:

• A Bachelor's Degree or 4 years relevant experience.
• Minimum of three years experience managing federal and/or non-federal sponsored research.
• Experience creating and executing strategic plans
• The ability to delegate tasks to appropriate resources
• Multi-project grant experience with a wide variety of funding sources
• The ability to analyze and interpret regulations, determine impact, and manage change

PREFERRED QUALIFICATIONS:

• Five years or more in pre-award and post-award grants and contract management
• Experience working in a research organization, a university/medical school setting, or other complex non-profit organization;
• Experience with National Institute of Health (NIH) awards, namely Cooperative Agreements;
• Experience with budgeting and monitoring federal contracts and/or subcontracts such as IDIQ.
• Knowledge of relevant regulatory requirements related to IRB and IACUC compliance and demonstrated ability to apply this knowledge;
• Effective and professional oral and written communication skills, with the ability to tailor communications to specific audiences;
• Ability to navigate complex internal systems and departments while exercising sound judgement and discretion;
• Proficient with complex budget development and use of reporting tools;
• Proficient in fiscal and budgetary management;
• Advanced skills in Word, Excel (including familiarity with pivot tables), Adobe Acrobat Pro, Outlook, and PowerPoint;
• Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands;
• Demonstrated ability to function independently while exercising skill and informed professional judgment;
• Highly organized and detail oriented

The annual base salary range for this position is from $93,164 to $139,713, and pay offered will be based on experience and qualifications.This position is not eligible for H1-B sponsorship at this time. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information