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Posted: 03-Sep-24
Location: La Jolla, California
Salary: Open
Internal Number: 131912
UCSD Layoff from Career Appointment: Apply by 9/04/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/16/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 171 Faculty, 50 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has 57 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department.
The Department has undergone significant growth in recent years with a consolidated budget of approximately $106 million including sponsored projects expenditures of approximately $54 million and clinical revenue of over $ 52 million. This expansion of the Department's research and clinical portfolio is expected to continue in the next few years.
The Department's 18 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Dermatology; Environmental Science and Health; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hospital Medicine; Infectious Diseases; Neonatology; Nephrology; Pharmacology & Drug Discovery; Rehabilitation Medicine; and Respiratory Medicine.
In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.
This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children's Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.
The Administrative Assistant works under the direction of faculty member who is Professor of Pediatrics and Director of the Gene Therapy Initiative (GTI). The incumbent will also receive guidance from the GTI Director of Research Engagement and Operations.
The Administrative Assistant will be an integral member of a research program that includes an active research laboratory, a clinical trial team, and an academic initiative to establish a strong gene therapy program at the University. This position requires strong inter-personal skills as the incumbent will interact with various University staff, faculty, departments, administrative offices, as well as with external collaborators and partners from other academic institutions and from industry. This position will be exposed to confidential material, including information related to production and coordination of manuscripts, grants, and gifts. The incumbent provides full administrative and organizational support to coordinate and organize the daily functions of the administrative office and laboratory. In addition to general clerical work, major responsibilities include: assist with assembling proposal submissions and progress reports, facilitate onboarding of departmental personnel, support laboratory with administrative tasks as needed, contribute to digital media and marketing material creation and management, aid with event coordination, set-up and manage philanthropic funds and also agreements with industry. Skills to prioritize and pace multiple responsibilities on several projects simultaneously, while meeting changing deadlines are essential.
Incumbents are responsible for interpretations and decisions based on established policies, precedents and administrative regulations. The Administrative Assistant will follow University policy and procedures in all aspects of job duties. Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Ability to independently follow and interpret oral and/or written instructions, perform duties with accuracy and consistency, changing priorities to meet multiple deadlines. Excellent skills to prioritize and organize the workflow, delegating clerical assignments as necessary.
Extensive computer experience to include expertise with various software
Connections working at University of California San DiegoUC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.