Career Center

Description

While this is not a comprehensive list, the successful candidate will be expected to perform such job duties as: - Maintain the Chair's calendar and meet twice weekly to discuss his weekly schedule -Process supply orders for the Chair's Office and the Chair's scientific laboratory - Draft emails, letters, and other correspondences to the department and on behalf of the Chair - Help prepare agenda and PowerPoint slides for faculty meetings - Conduct walk-throughs of department conference rooms in KAUL and SHEL to ensure tidiness and create a Chair's Office presence in areas away from the main Chair suite - Answer Chair's Office phone calls and direct to appropriate person as needed - Report and follow up on routine maintenance and housekeeping service requests - Pick up and distribute campus mail for the Chair and Chair's Office - Assist with issues/technical problems throughout the department (Zoom, webcams, websites, Box, etc.) - Create and/or maintain faculty lab web pages, departmental roster, departmental newsletter, departmental website, and maintain departmental Twitter account - Attend biweekly HSOM communications meetings

Assist with faculty recruitment visits which can include: itinerary planning and development; reserve flights, hotels, dinner reservations, and rooms needed for meetings; serve as departmental liaison in communicating with faculty candidates; order supplies and equipment for new faculty; follow up on trip reimbursements for faculty recruits - Serve as support for departmental events such as: retreats, faculty meetings, seminars, holiday parties, and quarterly social events -Coordinate the BMG Seminar Series which includes: refreshment ordering and set up; itinerary creation; making flight, hotel, dinner, and meeting room reservations; processing honorarium payments; update various calendars related to seminar series; flyer distribution in KAUL, SHEL, THT, and BBRB; day-of support including escorting the speaker to all meetings - Manage and maintain purchases through the BuyUAB software with the Departmental purchasing/credit card P-Card -Serve as the departmental P-Card Reviewer for purchases through Regions Intersect - Process payment requests for faculty and staff travel reimbursements and business meals - Enter EDUC. FDTN Payments into (Intacct)

Will need to use the following software applications on a regular basis: Outlook, EndNote, PowerPoint, Word, Excel, Oracle, Zoom, BuyUAB, Regions Intersect, Intacct, Box.com

Salary Range: $18.35 - $27.40

Qualifications

• Preferred Hard Skills: - Knowledge of office management systems and procedures - Working knowledge of office equipment, like printers and fax machines - Proficiency in MS Office (MS Word, Excel, and MS PowerPoint, in particular

• Preferred Soft Skills - Proven experience as administrative support - Excellent time management skills and the ability to prioritize work - Attention to detail and problem solving skills - Excellent written and verbal communication skills - Strong organizational skills with the ability to multi-task

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