While this is not a comprehensive list, the successful candidate will be expected to perform such job duties as: - Maintain the Chair's calendar and meet twice weekly to discuss his weekly schedule -Process supply orders for the Chair's Office and the Chair's scientific laboratory - Draft emails, letters, and other correspondences to the department and on behalf of the Chair - Help prepare agenda and PowerPoint slides for faculty meetings - Conduct walk-throughs of department conference rooms in KAUL and SHEL to ensure tidiness and create a Chair's Office presence in areas away from the main Chair suite - Answer Chair's Office phone calls and direct to appropriate person as needed - Report and follow up on routine maintenance and housekeeping service requests - Pick up and distribute campus mail for the Chair and Chair's Office - Assist with issues/technical problems throughout the department (Zoom, webcams, websites, Box, etc.) - Create and/or maintain faculty lab web pages, departmental roster, departmental newsletter, departmental website, and maintain departmental Twitter account - Attend biweekly HSOM communications meetings
Assist with faculty recruitment visits which can include: itinerary planning and development; reserve flights, hotels, dinner reservations, and rooms needed for meetings; serve as departmental liaison in communicating with faculty candidates; order supplies and equipment for new faculty; follow up on trip reimbursements for faculty recruits - Serve as support for departmental events such as: retreats, faculty meetings, seminars, holiday parties, and quarterly social events -Coordinate the BMG Seminar Series which includes: refreshment ordering and set up; itinerary creation; making flight, hotel, dinner, and meeting room reservations; processing honorarium payments; update various calendars related to seminar series; flyer distribution in KAUL, SHEL, THT, and BBRB; day-of support including escorting the speaker to all meetings - Manage and maintain purchases through the BuyUAB software with the Departmental purchasing/credit cardP-Card-Serve as the departmental P-Card Reviewer for purchases through Regions Intersect - Process payment requests for faculty and staff travel reimbursements and business meals - Enter EDUC. FDTN Payments into (Intacct)
Will need to use the following software applications on a regular basis: Outlook, EndNote, PowerPoint, Word, Excel, Oracle, Zoom, BuyUAB, Regions Intersect, Intacct, Box.com
Salary Range: $18.35 - $27.40
Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.
Preferred Hard Skills: - Knowledge of office management systems and procedures - Working knowledge of office equipment, like printers and fax machines - Proficiency in MS Office (MS Word, Excel, and MS PowerPoint, in particular
Preferred Soft Skills - Proven experience as administrative support - Excellent time management skills and the ability to prioritize work - Attention to detail and problem solving skills - Excellent written and verbal communication skills - Strong organizational skills with the ability to multi-task
:Clerical & Administrative
:392100000 Biochemistry & Molecular Genetics
Work Arrangement (final schedule to be determined by the department/hiring manager):Onsite
In fall 2018, UAB had a third consecutive year of record-high over all enrollment with 21,923 students, including its largest freshman class ever (2,299), with enrollment growth in every school on campus and in the acclaimed UAB Honors College. The freshman class had an average ACT of 25.2 and GPA of 3.73- both higher than 2017. UAB's students are talented and diverse, with minority students making up 40.5 percent of the freshman class and 39.7 percent of the entire of the student body. Logo Logo UAB is was recently recognized as the Top Young University in the U.S. and 10th globally in the Times Higher Education World University Rankings. UAB research expenditures are at a record high, exceeding $562 million in FY17, and UAB ranks 15th in federal funding nationally among public universities (top 4 percent) and 31st overall (top 5 percent). In National Institutes of Health funding, UAB ranks 8th among public universities (top 2 percent) and 23rd overall (top 4 percent) with more than $244 million. UAB Health system has over one million patient visits annually and is home to Alabama's largest hospital and the 3rd largest public hospital in the U.S. UAB houses the state's only level ...1 adult trauma center and the only National Cancer Institute-designated Comprehensive Cancer Center in Alabama and a five-state region. UAB is the state's largest single-site employer, with more than 23,000 employees, and has an annual economic impact of over $7.15 billion on Alabama.