Career Center

GI Director of Finance and Operations

Location: Santa Cruz
Job ID: 54422

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 07-05-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering (BE) has become a unique 21st century school of engineering, applied science and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and preparing students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students in Santa Cruz and at the UC Santa Cruz Silicon Valley campus in Santa Clara.

The Genomics Institute (GI), an Organized Research Unit located within the Baskin School of Engineering, with faculty from several divisions on campus, leads UC Santa Cruz's efforts to unlock the world's genomic data and accelerate breakthroughs in health and evolutionary biology. With the theme of Genomics for Everybody, GI platforms, technologies, and researchers unite global communities to create and deploy data-driven, life-saving treatments and innovative environmental and conservation efforts, while addressing the most fundamental societal and policy questions. The Genomics Institute is committed to broadening participation in this endeavor, and bringing the benefits of genomics to the widest range of world populations and ecosystems.

The Genomics Institute operating budget is currently $31M per year, comprising $26M in sponsored funds from federal, state and private sources and $4.7M in in gifts and institutional funding, and is on a trajectory of increasing activity, partnerships and extramural funding.

More information about the Genomics Institute can be found at: https://ucscgenomics.soe.ucsc.edu

More information about Baskin Engineering can be found at: https://engineering.ucsc.edu

JOB SUMMARY

Under general direction from the Executive Director and in coordination with the GI Leadership team and Baskin School of Engineering senior staff, the GI Director of Finance and Operations oversees the financial operations for the UC Santa Cruz Genomics Institute (GI), a $30M interdisciplinary Organizational Research Unit (ORU) within the Baskin School of Engineering at UC Santa Cruz. The GI Director of Finance and Operations is responsible for managing the financial operational systems that support approximately 30 affiliated faculty, over 100 staff and researchers, as well as postdoctoral scholars and students participating in research projects supported on sponsored funds from the federal and state governments, private gifts, and foundations.

The incumbent supervises the grants development and management team, manages financial resources and develops working financial projections in collaboration with assigned financial analyst and Baskin Engineering Director of Finance; reviews and approves budgets and expenditures; monitors adherence to university, government and sponsor policies and regulations; develops, modifies and executes policies with organization-wide effect.

This position is a key part of an active administrative office supporting the scientific efforts of faculty and researchers in the UCSC Genomics Institute and its related projects and organizations, such as the UCSC Genome Browser, the Computational Genomics Laboratory and Platform, the Human Cell Atlas, the Braingeneers, and the Treehouse Childhood Cancer Initiative.

APPOINTMENT INFORMATION

Budgeted Salary: $114,250 - $135,300/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 000212 (FINANCIAL ANL MGR 1)

Travel: Never or Rarely

JOB DUTIES

35% - FINANCIAL MANAGEMENT & PLANNING

• Develop and oversee the GI's financial operations.
• Work closely with the GI Executive Director and senior divisional financial staff, provide strategic financial leadership to optimize the GI's financial performance and position. Oversee financial planning, projection and accounting functions associated with an annual budget of approximately $30M in contracts and grants, gifts, general operating funds and other income.
• Generate, manage, report, and project financial information, ensuring that financial systems and processes are robust and compliant, support current activities and future growth; and ensure that the GI's financial management processes are carried out sustainably, efficiently and effectively.
• Develop and execute financial processes associated with the licensing of UCSC Genome Browser source code and related products, including working with the Office of Industry Alliances and Technology Commercialization (IATC) on the establishment of new corporate relationships and licensing agreements, management of such relationships, oversight of online purchasing through the Genome Browser Store, invoicing and tracking of royalty payments and annual payments to authors. Work with IATC and authors on optimization of licensing terms and copyright agreements.
• Work with key campus offices such as the Budget, Analysis and Planning, Office of Research, Extramural Funds, Office of Sponsored Projects and academic divisions to develop and interpret financial policies, agreements and practices that affect the GI and its principal investigators.

35% - LEADERSHIP & MANAGEMENT

• Oversee the administrative operational systems that support approximately 30 affiliated faculty, over 100 staff and researchers, as well as postdoctoral scholars and students.
• Prepare short and long range planning for administrative service operations and improvements to processes. Establish and recommend change to policies which affect the GI.
• Develop and maintain strong collaborative relationships with dean's office operations staff and act as the GI's in house primary point of contact on staff and academic human resources, Internet Technology Services, space planning and other divisional business operation functions to ensure an effective and supportive operating environment.
• Supervise the day-to-day execution of financial matters through the team.
• Manage, train, motivate the team.
• Instill strong customer service ethics in team operations and implement conflict negotiation and diplomacy skills to ensure smooth operations among team members and relationships with key faculty and principal investigators.
• Conduct performance evaluations and feedback, provide professional development opportunities.
• Apply effective management principles, practices and techniques to assess and adaptively manage effective and efficient workflow systems while considering a wide variety of objective and subjective variables
• Set a high operating standard for a respectful and functional work environment, including supporting diversity, equity and inclusion and ensure that the UCSC Principles of Community are adhered to.

30% - GRANTS DEVELOPMENT & MANAGEMENT

• Provide skilled leadership to the GI research development and grants management team to ensure grants development and financial matters are handled efficiently, accurately and in compliance with all regulating rules and guidelines. This includes oversight of pre and post award functions along with grants project management.
• Establish and manage a close working relationship with the UCSC Office of Research and act as a liaison with this office on GI grant pre and post award matters.
• Responsible for overseeing expenditure approvals for contract, grant, gift, and operating funds of core principal investigators, ensuring expenditures are allowable, allocable and consistent with intended purposes.

REQUIRED QUALIFICATIONS

• Advanced degree in related area and / or equivalent experience and /or training.
• Comprehensive knowledge of finance and budget policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping.
• Broad knowledge and competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Knowledge of current compliance regulations in all areas of research administration.
• Knowledge and understanding of internal control practices and their impact on protecting University resources.
• Strong written communication skills.
• Strong verbal communication skills with the ability to communicate across the organization at all levels, strong active listening skills.
• Interpersonal skills and ability to work collaboratively and interact with diverse populations.
• Strong customer service skills.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Proven analytical skills.
• Negotiation skills with the ability to influence and persuade others at all levels of the organization.
• Strong organizational skills with the ability to multi-task.

PREFERRED QUALIFICATIONS

• Familiarity with UCSC finance and accounting practices and tools.
• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.
• Experience working with university fund accounting and knowledge of OMB Uniform Guidance for grants and agreements with institutions of higher education, hospitals, and/or other non-profit organizations.
• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in Research Administration.
• Experience working in a University environment.
• Certification from an acknowledged research administration society or organization i.e. National Council of University Research Administrators (NCURA), Society of Research Administrators (SRA) International.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=54422&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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