Program Assistant 3-Graduate Program Genetic Counseling
Location: Evanston, Illinois
Internal Number: 48128
Department: MED-Center for Genetic Med Salary/Grade: NEX/11
Are you interested in working with graduate students, staff and faculty to help coordinate program activities? Are you organized and energetic? Do you have strong communication, administrative and team-work skills? Our Graduate Program in Genetic Counseling at Northwestern University, based in Chicago on the Feinberg School of Medicine campus, is looking for a motivated and enthusiastic individual to assist in educational activities and provide administrative support for our students, staff, and faculty. This job is an excellent fit for a detail-oriented person who is interested in working with a leading graduate genetic counseling program. The ideal candidate will be able to assist with daily operations, support program projects & events, communicate effectively orally and in writing, and coordinate collection and analysis of evaluation data. In addition to joining a collaborative and hard-working team that values our internal and external partnerships, Northwestern employees take advantage of excellent healthcare and retirement benefits as wells as generous paid time off. If you feel this would be a good career match, please apply today.
The Program Assistant 3 coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.
Please note: Some evening hours necessary during fall quarter admissions. Weekend hours required during spring quarter annual graduation weekend.
Documents & Databases
Independently responds to and composes correspondence.
Creates and maintains standard spreadsheets and/or databases.
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
Determines format, elements, trends, etc.
Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data within the applications content management program.
Creates and maintains financial records.
Verifies appropriateness and accuracy of charges.
Processes and reconciles expenses.
Updates financial transaction spreadsheets and databases.
Generates summary reports and statistics.
Manages supervisor's and/or dept calendar.
Manages registration and travel.
Organizes and coordinates events which may include creating timelines.
Collects agenda items and background materials.
Creates registrant profiles.
Coordinates complex itineraries involving domestic and/or international travel, etc.
Verifies invoices and expense reports; and/or reconciles to budget.
Screens and prioritizes incoming calls.
Responds to inquiries.
Provides basic interpretation of policies and procedures.
Researches information to resolve problems or issues.
Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation.
Reviews administrative processes and procedures regarding student services and recommends changes.
Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc.
Performs other duties as assigned.
A high school diploma or equivalent required.
4 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
A bachelors degree or its equivalent along with 5 years of administrative support experience, preferably in an academic environment.
Preferred Competencies: (Skills, knowledge, and abilities)
Advanced knowledge of Microsoft Office (word, excel, PowerPoint, access)
Target hiring range for this position will be between $19.31 to $27.16 per hour. Offered salary will be determined by the applicants education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate lifes challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If youre interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.