The Lagier-Tourenne Laboratory in the Department of Neurology at Mass General Hospital investigates the molecular mechanisms driving neurodegeneration in amyotrophic lateral sclerosis (ALS) and frontotemporal dementia (FTD). Dr. Lagier-Tourenne has established collaborations with academic and pharmaceutical partners to develop novel approaches to therapy, including gene therapies with antisense oligonucleotides (ASOs) and immunotherapies for ALS and FTD. The laboratory is part of the MassGeneral Institute for Neurodegenerative Diseases (MIND), the Harvard Brain Initiative and the Sean M. Healey and AMG Center for ALS that unites world's leading experts to revolutionize how treatments are developed for people with ALS. The team consists of about 15 people including faculty, research fellows and students from many countries around the world. We use emerging approaches in molecular and cellular biology and are supported by the NIH and philanthropic organizations to develop multidisciplinary research programs with national and international collaborators.
The Staff Assistant II provides the Lagier-Tourenne Laboratory with day-to day administrative support for the Director and associated Investigators. Additionally, the Staff Assistant will provide general administrative support to the program as well as support of specific tasks related to research organization. This position provides a unique opportunity to master comprehensive administrative tasks central to a large research program.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Day-to-day administrative support to the Director
Provides direct support and meets regularly with the Director concerning administrative support needs and assigned special projects
Schedules, coordinates, and organizes meetings, travel arrangements and other calendar items
Compilation of materials for travel including itineraries
Receipt and processing of travel reimbursements and business expense claim through PeopleSoft
Schedules, organizes, and serves as point-of-contact for laboratory meetings and events; prepares agendas, takes minutes and provides other supporting materials
Submission of e-Checks for invoice payment
Assistance with Curriculum Vitae formatting, keeping within Harvard Medical School guidelines
General Program support
Coordinate with department contacts to ensure fellows are credentialed and onboarded
Onboarding of weekly non-employees, including summer interns
Organization of events (party, photo shooting, team lunch, etc.)
Tracking the annual vaccination and compliance training
Specific Research support
Facilitates staff on- and off-boarding processes including coordination of interviews, scheduling of pre-hire and departure meetings, New Hire orientation and collection and maintenance of non-confidential HR and regulatory documentation.
Collects, submits tracks and reconciles employee reimbursements
Operates and maintains all suite office machines including faxes, printers, phones, computers, conference room equipment and copiers. Arrange for equipment maintenance or repair and keeps equipment/devices ready for use.
Responsible for monthly inventory tracking and supply ordering. Tracks and reconciles purchases on research funds using web-based financial systems.
Coordinates program-wide meetings, seminars and events; including scheduling, agenda development, room arrangements, set up/break down of room, refreshments, audio-visual aids, communications, guest speakers, and other related details.
Accepts other assigned tasks as delegated.
Qualifications SKILLS & COMPETENCIES REQUIRED:
Ability to work independently
Able to learn and understand organizational efficiencies and hierarchies
Ability to anticipate issues and prospectively recognize things that need to be done
Exceptional organizational skills, attention to detail, understands the challenges of complex administrative processes
Exceptional verbal and written communication skills
Proficient computer skills (word, excel, ppt)
High school diploma required. Associate or bachelor's degree preferred.
Minimum of 2 years of related experience required.
Normal Office Environment.
EEO Statement MassachusettsGeneral Hospital is an Equal Opportunity Employer. By embracing diverseskills, perspectives and ideas, we choose to lead. Applicationsfrom protected veterans and individuals with disabilities are stronglyencouraged.Partner's Healthcare is acting as an Employment Agency in relation to this vacancy.
MGH Institute of Health Professions, founded by Massachusetts General Hospital in 1977, is an innovative and independent graduate school in Boston that is a member of Partners HealthCare. A progressive leader in developing comprehensive models of health care education, the MGH Institute prepares advanced practice professionals in the fields of nursing, physical therapy, occupational therapy and communication sciences and disorders through a distinctive combination of academic study, clinical practice, and research. More than 1,200 students are enrolled in graduate level and certificate programs, with an increasing number of courses available online. The Institute is accredited by the New England Association of Schools and Colleges (NEASC).