Position Description: The UCLA Dept of Microbiology, Immunology and Molecular Genetics (MIMG) is one of the largest departments within the College of Letters and Science. MIMG is a basic science and teaching department and is uniquely affiliated with both the UCLA College of Life Sciences and David Geffen School of Medicine. The Chair and CAO provide leadership to a community composed of approximately 19 administrative staff, 300+ research staff, and 35 core, adjunct, and emeritus faculty. MIMG also has a robust undergraduate program and Ph.D. students training in the MIMG labs.
Under the supervision of the Chair and CAO, the Assistant to the Chair ensures that daily operations for the Chair's Office run smoothly. Keeps abreast of all issues falling within the purview of the Department Chair, which involve the management and coordination of projects of the departmental leadership team, including the Vice Chair for Graduate Studies, the Vice Chair for Undergraduate Studies, and the Vice Chair for Academic Personnel. Also coordinates the work of the Chair and Vice Chairs and organizes and coordinates departmental events, such as the annual retreat, faculty recruitment, workshops and symposia.
The incumbent is often called on to investigate issues and problems, draft and prepare responses to urgent requests, and juggle multiple issues at once. Organizes ad-hoc and standing committees chaired by the Chair on a broad range of issues and may assist in preparing confidential reports for various audiences. In preparation for the days and weeks ahead the incumbent researches, compiles, and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the Chair and/or members of his extended faculty leadership team.
This position represents the dept in numerous interactions with the UCLA community, donors, alumni, governmental agencies, and national and international organizations. Also supports the Chair and CAO in the development and implementation of efficient and effective systems for managing information, projects, and communications, both inside the office and with others at UCLA as well as external scientific and scholarly organizations; maintains a comprehensive database of initiatives and assignments and keeps electronic and paper files for the Chair and CAO. Serves as gatekeeper, understanding the priorities and time-constraints of the Chair and his extended leadership team.
Working closely with Vice Chairs, Principal Investigators, and Committee Chairs, responsible for scheduling meetings, events, and conversations, which often involve rescheduling. Make high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy. Keeps abreast of all issues the Chair has responsibility for and is working on and helps manage communications, calendars, travels, briefings, and planning around this knowledge and ensures that the Chair is briefed and prepared for internal and external meetings or symposia.
Assigned special projects, the incumbent is expected to manage the entire problem solving process: gather and sort information, identify potential solutions, and present the finished product in the form of a written recommendation or completed project to the Chair and the extended faculty leadership team, including the CAO.
The incumbent will manage UC Recruit, complete search waivers, communicate with applicants, coordinate logistics and provide administrative support to departmental search committees, gather and analyze information to support recruitment process as well as onboarding of incoming faculty.
This position also manages dept website and social media day-to-day activities including: Create, curate, and manage all published content (images, video and written). Monitor and respond to users and update content as needed.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.