Career Center

The Michigan Kidney Translational Medicine (MiKTMC) Core is seeking a highly-qualified candidate for a multi-faceted position that includes providing an exquisitely-professional level of support to Dr. Matthias Kretzler, Warner-Lambert/Parke-Davis Professor of Internal Medicine/Nephrology and Computational Medicine and Bioinformatics (Director of the Michigan Kidney Translational Research Core – MiKTMC). The candidate must convey a highly professional image and demeanor at all times, have the ability to multi-task, be exceptionally detail-oriented, able to work with limited supervision, demonstrate clear communication, and exercise independent judgment and initiative in interpreting policies and handling daily office responsibilities. Experience with international travel arrangements, travel visas with various State departments, and the University’s CONCUR system is strongly preferred.

You will gain experience in a fast-paced, dynamic office, with a supportive and positive climate and culture, leading to additional growth and opportunities for success.

Please visit our website for additional information on our team: https://miktmc.org/

Expectations of Specialist-Level Support for Dr. Kretzler – 90%

Performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive professional experience, well-developed written communication skills, and knowledge of organizational policies and practices.

Knowledge of both private and public-sector environments is a plus.

Prepares correspondence, memoranda, reports, etc. Initiates routine and some non-routine correspondence and memoranda. Screens telephone calls and visitors, and resolves routine and complex inquiries on scheduling meetings, teleconferences, videoconferences, and other.

Intense, intrinsic motivation and work-ethic to learn the overall business operation and research goals of the Lab (to facilitate decision-making and prioritization of meeting requests/appointment scheduling, etc.).   This includes frequent outreach to team members to gain overall understanding of major partners and collaborators within the University, at other academic institutions, at Federal institutions (NIH), and at our private-sector sponsor organizations.

Well-developed knowledge and ability to manage complex, international travel arrangements for Dr. Kretzler and occasionally other lab members.   Ability to modify these arrangements sometimes with very little notice.   Willingness to occasionally be available to assist outside of business hours when Dr. Kretzler is traveling. 

Utilize creative, thorough thinking and deductive reasoning skills in the occasional absence of complete instructions.  Persistent pursuit of clarification if expectations are not clear. 

Exhibit proactive and exceptional problem-solving skills under occasional time constraints.

Exquisite attention to detail for meeting times, transport (air, train, airport shuttle, etc.) arrangements, hotel reservations, travel dates, visa requirements, conference registrations, itinerary development, agenda maintenance, etc. Schedules and maintains an intricate calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.

To the extent possible, anticipate calendar needs (travel time between meetings, etc.).  Has an appreciation for playing Tetris with Outlook calendars and availabilities.

Work closely with Admin Team to coordinate travel arrangements for visitors including transport, hotel, and hosting.  Manage scheduling and itinerary development for visitors to the Lab.

Effective management of University of Michigan reporting and administrative obligations for Dr. Kretzler (CONCUR Expense Reconciliation, Clinical Schedule and Hospital Privileges, CV and M-Inform Updates, tracking trip expenses, etc.).

Highly effective and professional communication skills via email/telephone/in-person interactions that protect and manage Dr. Kretzler’s time.

Effective time management and access control to ensure Dr. Kretzler’s obligations are met.  Anticipation of meeting end-times, transition times, priorities, etc.  

Other duties as assigned.

• Bachelor’s degree and reasonable professional experience.
• Minimum of 3 years of progressively responsible office experience, especially supporting executive leaders.
• Demonstrated skill in handling highly confidential and sensitive information.
• Minimum of Intermediate-level proficiency in Microsoft Office Suite (for example, develop formulas in Excel), Drop Box, Zoom and Google collaboration tools and an interest in learning new software applications
• Knowledge of University of Michigan systems, policies, and processes (CONCUR, M-Inform, M-Pathways, Purchasing, etc.).
• Knowledge and application of project management best practices
• Interest in working with diverse teams and with individuals at all levels across a large, decentralized organization.
• Intrinsic motivation and work-ethic to pursue professional, personal, and process improvement.
• Demonstrated professionalism as a member of a collaborative, respectful, and high-functioning team.
• Outstanding verbal, written, and electronic communication skills with keen attention to detail and accuracy.
• Ability to anticipate and initiate action, multi-task and manage complex workloads in a fast-paced environment.
• Willingness to accept constructive suggestions and a well-developed sense of accountability.
• Reasonable knowledge of medical terminology is desired.

• Business sense - has a strong business sense and can interpret priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible consistently.
• Excellent communicator - able to interact with a diversity of people and cultures in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Teamwork - have team-oriented experience and approach, and able to foster professional relationships.
• Proactive – Ability to think outside of the box to keep tasks and critical items moving forward.
• Emotional intelligence – ability to be mindful of one’s own emotions, as well as those in the team and managing them well.
• Innovative ideas – open to bringing innovative suggestions forward that will impact the team, partners, and organization positively. 

Occasional early or late hours, as requested, to support onsite meetings, offsite teleconferences and international meetings.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.