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What will you be doing in this role?
Under direction of the Manager, the Research Operations Associate manages functional activities in cooperation with the Department Chair and Division Directors. Provides administrative managerial support by implementing financial and operational activities for each group or department. Facilitates and
implements the financial, grant management, operational and human resource activities. Additionally, interacts and coordinates with clinical and research managers and Principal Investigators (PI) across the institution.
Duties and Responsibilities:
Develops and administers budgets and reconciles expenses. Tracks and monitors budget activities and analyzes variances.
Provides leadership and oversight of pre- and post- grant process and grant activity.
May work directly with Department Chair and PIs to develop federal grant proposals.
Coordinates activities with Office of Sponsored Research and other collaborators. Manages spending on grants so that all expenditures are appropriate and allowable within the grant budget and year end.
May facilitate the faculty contracting process in coordination with Academic HR.
Supervises staff and administers performance evaluations and develops performance improvement strategies.
Coordinates required components of employee recruitment and employment life cycle including overseeing job and status changes, assisting with international employee processing, department requirements for visa renewals and department orientation.
Serves as liaison for the PI with area supervisors and HR Business Partner.
Ensures proactive interaction with Principal Investigators and facility personnel including Safety, IACUC and IRB.
Responsible for supervision, management, and academic activities of research staff.
Participates in the research and academic activities of the institute, strategic planning, philanthropic development to support research efforts. Represents the interests of the institute in inter-and intrainstitutional research projects.
Responsible for tracking and reporting Capital/Research projects. Prepares complex or high-level regular and ad-hoc financial reports for management. Ensures accuracy and timeliness of these reports.
Acts as departmental liaison with other departments for questions regarding Capital/Research projects; coordinates this work with department administrative staff to ensure they are aware and compliant with changing guidelines.
Department specific job duties may include, but are not limited to, event coordination, space planning, project management, strategic planning and providing other specialized support to PIs and project work.
Department Specific Responsibilities:
Communicates with PIs for meeting times and scheduling regarding service or projects
Ordering and inventory; track waste/failed runs; follow up on orders (communicate with laboratory services regarding back order and orders ETA); check inventory status to maintain essential/frequently used reagents in stock
Communicate with researchers/PIs about iLab requests and billing; following-up with PIs for entering iLabs request
Responsible for scheduling of genomic core meetings (laboratory service and computation), OMICs seminars, PI meetings with senior leadership
Gathering & consolidating information from upper leadership ie. web updates, financial updates, newsletter, compiling capital equipment and other requests
Responding to administration requests regarding grants eg distributing biosketches, LOS
Compiling pricing list for Tier 1 service (computation and laboratory services)
Responsible for job posting, sending JD/job postings to Shared Resources/HR, manages follow-ups of resumes/applicaations/setting up interviews
Complete iLabs billing for laboratory services and computation upon delivery of results; report to Shared Resources regarding iLabs billing
Advertise and communicate pricing for bioinformatics services for new clients
Manage data access requests for Box and the Genomics Cloud from PIs/other lab members
Work with service and computation groups to prepare quotes
All other duties assigned
Bachelor's Degree in Business, finance or related research field (or equivalent related work experience) required
Master's degree preferred
3+ years of business management experience in an academic research or healthcare environment required
Working Title: Research Operations Associate - Applied Genomics
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.