The Graduate Program Coordinator position supports the Bioinformatics and Computational Biology graduate program mission by helping to provide administrative and graduate education support to the program’s Directors of Graduate Studies (DGS), faculty and students. This position is supervised by the Sr. Graduate Program Coordinator in the Computer Science & Engineering Department on the UMTC campus and will work closely with the faculty members and DGS for the program. The BICB Graduate Program is administratively supported by the UMR campus. The primary work location will be on the UMTC campus, but some travel to the UMR campus in Rochester will be expected (no fewer than 2 days per month); this position is eligible for Work. With Flexibility.
JOB DUTIES Academic Advising (30%) Meet with students to consult on their academic progress and provide advising such as registration, credit load options, and degree progress, milestone, capstone project and internships. Academic advising through direct student contact including evaluation of initial student ability, academic program planning, monitoring student progress through the graduate programs, the recommendation of departmental and collegiate resources and solutions for academic difficulties, and the recommendation of resources for graduate funding including fellowships, grants, assistantships and travel grants. Application of an extensive knowledge of curricular options and requirements for graduate students to develop a functional degree program to match student interests and career goals. Develop and/or lead student services initiatives and programs Direct students to collegiate and University support resources in times of crisis; assess and evaluate student needs based on advising strategies adapted to the individual student background. Serve as de facto advisor and department/collegiate signatory authority for all incoming MS and PhD graduate students. Serve as signatory authority for the Directors of Graduate studies for students. Conduct reviews to certify graduate programs and other degree progress and completion, determine academic standing for probation/suspension and evaluate/approve exceptions to policy via academic petition. Develop and implement advising and support systems and processes.
Graduate Student Support Services (40%) Review student applications and make admission recommendations to the BICB Graduate Graduate Admissions Committee. Refine, develop, and implement the high-level vision given by faculty leadership and the Student Services Manager. Recommend collegiate fee adjustment/or eligibility determinations/leave of absence/alternate registration and readmission. Determine registration hold placement or removal including authorization to register as determined by the appropriate DGS. Provide authorization to students to register for BICB courses. Serve as first-point-of-contact supporting graduate students throughout the resolution of a variety of problems such as failing to meet expectations for progress within the program or conflicts with faculty or other students. Make referrals to on-campus student services (e.g., Student Counseling Services, Disability Resource Center, or Career Services) and other student resources or community agencies Provide information and explain University policies and/or procedures, determine the applicability of policies and/or procedures, and make exceptions on a case-by-case basis in collaboration with the appropriate DGS or college coordinator. Develop and implement marketing strategies with the program leadership and provide content for brochures and marketing literature and external site visits for recruiting, as needed Strategize the use of the website for providing information related to the policy handbook and graduate related items. Liaison with outside corporate and other entities regarding student employment, internships, and support for student projects and activities.
Graduate Program Operations (20%) Coordinate communication and operations between the academic staff associated with the BICB program in the CS&E Dept on the UMTC campus and the administrative leadership and staff associated with the BICB program on the UMR campus. Determine data elements and execute report requests from both internal and external data as requested by the DGS and/or other program leadership. Define, schedule, and coordinate prospective student visits, orientation and recruiting (e.g., arrange housing, transportation, classes to attend, students to meet, different departments to interact with, and faculty in student's area of interest) Organize and serve as the point of contact for information for outreach material and physical marketing. Maintain academic and program files as needed. Maintain and facilitate program specific email accounts and groups. Process and maintain verification letters ( eg: greencard, degree verification, program requirements). Assist in organizing graduate-level events/activities, e.g., orientations, conferences, graduation ceremony, poster sessions, program symposia, and/or receptions. Maintain continuity in administrative and graduate education support for the program.
University-Wide, Collegiate & Department Citizenship (5%) Represent the BICB program in college/university level committees at a staff level.
Other Duties (5%) As a member of Team UMR and CS&E, job duties and special projects may be required, as needed.
A bachelor's degree plus 2 years of experience in a related field, or an equivalent combination of relevant education and experience totaling six years.
Master's degree Demonstrated commitment to equal opportunity, diversity, equity, and inclusion. Excellent skills in communication (written and oral), multicultural awareness, mastering and disseminating complex information, computer literacy (including word processing, database usage, e-mail, web searching, and reporting), and time management. Ability to work independently and collaboratively. Interest in theory and practice of academic advising and student support. Leadership and decision making experience within student services operations. The successful applicant will have additional years of experience in a graduate student services position with familiarity in graduate education policies and advising/working experience with graduate students in an academic setting. Experience or ability to learn web-based advising software or other technologies used to support student success including, but not limited to, GPAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS, Slate, Simply Voting, and WorkFlow Gen. Will demonstrate the ability to work professionally with a wide variety of diverse individuals using excellent customer service skills. Will have excellent oral and written communication skills. Will possess demonstrated problem-solving skills, show initiative and work proactively to respond to the needs of faculty and students independently. Will be able to handle confidential and personal information with discretion and in accordance with FERPA. Will have the ability to handle multiple tasks, complete projects by deadlines, work independently and responsibly in a fast-paced environment under stressful conditions.
Internal Number: 341835
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.