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About Genome Sciences: The Department of Genome Sciences (GS) is part of the University of Washington School of Medicine (UW SoM) and is comprised of 30 labs addressing leading edge questions in biology and medicine by developing and applying genetic, genomic and computational approaches taking advantage of genomic information now available for a host of species. GS is making major contributions in the application of genome science to understand the fundamentals of biology and to improve human health and well-being.
Genome Sciences is a collaborative department supported by very different academic disciplines. We work with a multitude of Program Investigators (PIs) in departments both on the UW campus as well as worldwide. The department has gone through significant expansion since its beginning in 2001. The department has 62 training, teaching, and research faculty.
Position Purpose: The Grant and Contract Manager is responsible for the effective, timely and compliant administration of sponsored research proposal submission, award receipt, and financial management of research grants and contracts. She/he oversees the timely preparation and submission of grant and contract proposals. Collaborating with principal investigators, sponsor agencies, research partners and University research support offices, the Grant and Contract Manager ensures sponsored research awards are received, budgeted and expended effectively and efficiently in compliance with federal, state, funding agency, and University of Washington regulations, policies and procedures. This position reports to the Associate Director at Genome Sciences.
Position Complexities: The Genome Sciences Department has approximately 200 current budgets and $57M in FY20 awards.
The Grant and Contract Manager is responsible for managing the activities of one of the three defined research groups: Model Organism Genetics, Human and Medical Genetics, and Genomics & Proteomics/Computational Biology. The department’s financial portfolio in Human and Medical Genetics research group includes departmental training grants. The research proposals, demands of the sponsors, and the research activities are complex. Advance budgeting, and both project management and people management skills are required. The G&C Manager must assess both the short and long term implications of budget expenditures and advise researchers of compatibilities and/or conflicts. The position requires knowledge of Federal, State, University and Sponsor policies and best practices around grant and contract submission, expenditure monitoring, and closing.
Dimensions and Impact to the University The PIs in the Genome Sciences Department collaborate extensively with other PIs and industry worldwide. This enables the university to do research in new, cutting edge areas that brings in many millions of federal dollars and many jobs to the UW. The programs work in an interdisciplinary environment. Collaboration and services with others in the School of Medicine, College of Arts and Sciences, and College of Engineering bring in millions of dollars to the UW through successful proposals and services not widely provided. Our expertise is known world-wide. This position will be responsible for the fulfillment of this mission by ensuring successful proposal submission, resource allocation, and reporting in compliance with all regulations and best practices.
RESPONSIBILITIES This position is responsible for all nonscientific operations of the assigned research group.
Direct the pre-award activities for the research group by performing and overseeing timely and accurate proposal and contract development in accordance with all university, sponsor, and department requirements. Provide technical advice to investigators and support staff on research funding guidelines and restrictions, application procedures, deadlines, and appropriate budgets.
Provide team leadership to complex contract negotiations with sponsors and industry.
Provide strategic planning advice to PIs about funding and resource allocation, considering pre-award plans with current and future awards.
Post-Award Grant Management and Oversight
Direct all grant related activities. Oversee and manage technical, legal, financial, and administrative components of grant management for the research group, working directly with the finance team, other departments, sponsors, and senior management.
Maintain grant oversight by overseeing the status of grants, and forecasting and tracking grants and budgets for the multiple PIs in the program.
Hold final signature authority on program expenditures. Work directly with faculty and staff on what is allowable, how many dollars can be spent.
Develop tools and indicators to ensure quality and timeliness of all aspects of grants processing and management.
Oversee, provide, and ensure the effective and efficient operational aspects of the research group.
Oversee the financial management of current and new departmental training grants. Manage trainee appointments via xTrain.
Work with facilities manager to ensure adequate space and successful lab renovations.
Serve as liaison for the research group with sponsors, industry, and university departments. Proposals, submission guidelines, and grant or contract execution are very complex and may require frequent contact with sponsor representatives, the Office of Sponsored Programs, and Grant and Contract Accounting.
Provide support to assist PIs in successfully accomplishing their research goals.
Be the "go-to" person for non-scientific grants and contracts issues, all aspects of program operations.
Program Compliance and Policy
Ensure compliance with sponsor, federal, state and university laws and regulations. Monitor new laws and directives and develop compliance policy or procedures. Keep program investigators, staff and senior management informed.
Identify and assess compliance and risk management issues. Develop policies and procedures to manage issues and implement as appropriate. Reduce audit risk and ensure accuracy.
Ensure all expenditures are allowable with all applicable restrictions and regulations.
Ensure grant and contract operational and deliverable requirements are met.
Ensure organizational grants and budget management systems and controls for maintaining compliance with all applicable organizational policies and procedures, regulations, and donor requirements are in place and followed.
Ensure compliance with human subject and animal research requirements.
Provide expertise to the program on grants and contracts.
Ensure compliance with Faculty Effort Certification (FEC) and Grant and Contract Certification Report (GCCR) requirements.
Provide on-going training and written materials to PIs, administrative and research staff concerning policies, procedures, regulations and identified problem areas.
Collaborate with PIs and other department administrators on UW campus and worldwide.
Meet reporting requirements.
Other duties as assigned.
Bachelor's degree in Business Administration, Accounting, Finance, or related field.
4 years project management experience to include at least two years in pre and post award grant and contract management.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Excellent communication skills, both written and verbal.
Strong analytical and problem solving skills.
Ability to explain complex regulatory, budget and financial information to a broad range of individuals from various backgrounds.
Self-starter who is highly organized with a strong attention to detail.
Demonstrated ability to work quickly with the ability to manage multiple and rapidly changing priorities.
Open to receiving direction and to asking for assistance when needed.
Ability to work both independently and collaboratively.
Skilled in using Microsoft Excel to create and use complex spreadsheets.
Experience with NIH and NSF proposals and awards.
Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts.
Experience with UW Systems particularly SAGE and MyFD.
Understanding of UW grant and contract management policies and practice.
Experience with federal grants and contracts policies and procedures.
Experience with subcontract agreements.
This position requires the ability to work additional hours as needed to meet deadlines.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.