Assists with the preparation of executive presentations, reports and correspondence
Organizes ad hoc and regular departmental events
Maintains schedule for Chairman of the Department of Human Genetics
Coordinates travel arrangements and itineraries for Chair, faculty and visitors
Coordinates meetings within the department
Works closely with faculty leadership and senior administrators in the recruitment and promotion for high level faculty and administrative leadership positions
Processes payments and reimbursements for faculty and staff
Maintains and updates the departmentâ™s website
Provides confidential and high-level administrative support for a leader.Â Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary.Â Coordinates information flow from leaderâ™s office to University. May staff Board of Directors meetings.Â Relieves leaders of administrative responsibilities.
Initiates correspondence and other written materials under own signature or for signature of the Chairman.Â Triages emails and telephone calls for action.Â Resolves routine and complex inquiries.Â May act as liaison to Board.
Performs other related work as needed
Minimum of seven years of progressively responsible administrative experience
Previous executive level experience
Knowledge of Buysite and GEMS
Familiarity with central administration within a complex research university environment
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Ability to handle public contacts with courtesy, clarity, and diplomacy
Ability to handle sensitive and confidential situations and information with absolute discretion
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines Â
Excellent problem-solving skills
Ability to use appropriate resources to resolve an issue Â
Ability to follow an issue through to resolution
Considerable skill in working both independently and as a team member Â
Ability to take initiative and organize and complete projects with minimal supervision required. Proficiency with word processing applications, spreadsheets and databases
Experience with other software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Photoshop or the equivalent)
Cover letter (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR10883
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.