Coordinator I (Graduate Program Coordinator)
Harvard University T.H. Chan School of Public Health
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Coordinator I (Graduate Program Coordinator)

Harvard University T.H. Chan School of Public Health

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Details
Posted:
February 4, 2021
Location:
USA - MA - Boston
Salary:
Open
Type:
Full-time
The Department of Biostatistics is a busy and diverse academic department focused on research and teaching. Our faculty are leaders in the development of statistical methods for clinical trials and observational studies, studies on the environment, computational biology, and genomics/genetics. We offer degree programs in biostatistics, computational biology, and data science. Currently, more than 180 PhD and Master's students are enrolled in these programs.

This position will join a team of 19 other administrative and financial professionals. The position reports to the Senior Manager of Academic Services, who reports to the Director of Administration, who reports to the Department Chair. The Graduate Program Coordinator will work closely with, and primarily be trained by, the Senior Manager of Academic Services. The position will also work closely with the Director of Administration, and the Co-Directors of the department's PhD and Master's programs.

The Department of Biostatistics is committed to building and supporting a diverse faculty, staff, and student body. We seek team members who are dedicated to promoting diversity, inclusion, and belonging in our departmental and School community.

Reporting to the Senior Manager of Academic Services, the Graduate Program Coordinator will support the Department of Biostatistics' degree-seeking students and the Department's academic team. The role encompasses internal and external communications, course/faculty management and admissions. The Graduate Program Coordinator will also be responsible for planning and executing academic/social events including the annual prospective student open house, fall meet & greet, and commencement-related activities. In addition to the above, they also oversee communications to faculty & students outlining academic requirements, changes, and updates, and assist with the coordination of thesis/dissertation defense, qualifying exams. They may also be asked to serve as a staff representative on departmental academic committees.

The Department of Biostatistics has approximately 73 primary, secondary, and adjunct faculty members, as well as 50-60 courses that are held each year. The Graduate Program Coordinator will support the Senior Manager of Academic Services in ensuring that all courses and programs are running smoothly. This requires a keen attention to detail, as well as comprehensive and professional communications with faculty members, teaching assistants, other students, and departmental staff, including the PhD Student Funding Manager.

The Graduate Program Coordinator will be responsible for supporting the Senior Manager of Academic Services, the Director of Graduate Studies, and Assistant Director of Graduate Studies, and Co-Directors of the department's three SM programs in all aspects of the admissions cycle. This will include planning prospective student visits, coordinating with admissions officials on admitted student visit days, working with faculty on program reviews, handling sensitive information, and demonstrating a thorough understanding of the degrees offered, and their specific eligibility requirements. The Coordinator will also support the department on all orientation and enrollment processes, and other duties as assigned.

Additional duties and responsibilities include, but are not limited to, the following:
  • Course material preparation
  • Assisting with hiring of the department's teaching assistants
  • Providing guidance and support to students and faculty regarding degree and course requirements
  • Conducting degree audits, scheduling advising appointments, making room reservations, and email communication with students
  • Assisting the academic team with management of communications with students, faculty, and staff as they pertain to academics. This includes maintenance of the department Slack account containing job opportunities, internal and external event postings, as well as contributions to the Department newsletter.
  • Making website updates as needed, including updates to the 6 training grant sites
  • Planning and executing student-related events, including open houses and social events
  • Working closely with the Senior Manager of Academic Services and the PhD Student Funding Manager on data tables for training grant progress reports and proposals
  • Coordination of thesis/dissertation defenses and exams
  • Other duties as assigned     
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required once the School and this role return to an operational status that supports it.

  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review (O&R) period. The O&R period will be waived for any internal Harvard employee transfers.
  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
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The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.

Harvard offers an outstanding benefits package including:
  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
    Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

Salary Grade: 054

Union: 55 - Hvd Union Cler & Tech Workers

  • 3+ years of related experience required; a combination of education and experience may be considered


  • Bachelor's Degree strongly preferred
  • Experience with the Microsoft Suite, including Access database management, preferred
  • Experience with relational databases a plus
  • Experience successfully multi-tasking and working independently preferred
  • Experience successfully responding to multiple, competing, and time-sensitive deadlines preferred
  • Experience managing sensitive information and situations with discretion preferred
  • Excellent computer skills, including experience with Microsoft Office applications and web-based applications preferred
  • Experience managing sensitive information and situations with discretion preferred
  • Strong written and verbal communication preferred
  • Strong interpersonal skills, including cultural and emotional competency preferred


EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Internal Number: 53250BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.
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