Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The Biostatistics, Bioinformatics and Epidemiology (BBE) program housed within the Vaccine and Infectious Disease Division (VIDD) at Fred Hutch is seeking a Research Administrator III or IV. The Research Administrator will work independently and collaboratively to coordinate grant and contract proposals and renewal submissions; draft and process regulatory compliance documentation; monitor project budgets from pre-award to close-out; advise Principal Investigator(s) and Associate Director(s) of the current budget status and projections; ensure adherence to sponsor rules and regulations as well as Fred Hutch policies and guidelines; and interact with administrative personnel and external organizations regarding fiscal and regulatory aspects of the projects/program. They also participate in program, divisional or institutional improvement projects and problem resolution related to research administration. The position reports to the BBE Research Administration Manager.
Work closely with Principal Investigators (PIs) and other scientific staff to prepare and submit grant and contract applications to funding agencies
Advise faculty members as they navigate the grant proposal process on all parts of the application process and the different requirements of various funding sources
Develop the budget and related financial portions of the application or proposal while ensuring that content is accurate, complete, and in compliance with the governing regulations
Tracks the approval process to ensure that all necessary permissions are documented prior to the submission deadline
Identify sources for additional funding, supplements, and participate in business development activities as requested
Manage grants, contracts and research agreements awarded by a variety of funders including Federal agencies, private foundations and commercial enterprises in close collaboration with Principal Investigators (PIs) and program leadership
Ensure compliance with sponsor-specific reporting requirements, including tracking deadlines for progress reports, quarterly/annual financial reports and project closeouts
Plan for all competing and non-competing reports and renewals
Establish and monitor budgets and spending, ensuring compliance with regulations/guidelines
Proactively communicate about issues or concerns that may impact successful completion of the research
Prepare regular, relevant and timely reports for PIs and the BBE Program Operations Director regarding spending, headcount, and future projections
Monitor program employees effort and salary allocation; assisting PIs with monthly effort reporting
Serve as a liaison with administrative departments within Fred Hutch and at collaborating institutions
Partner with collaborating organizations on proposals, reporting, and budget management
Assist in the preparation and monitoring of Institutional Review Board (IRB) documentation and ensure regulations are followed for Human Subjects, Vertebrate Animals, and Hazardous Materials research
Participate as an active contributor in Continuous Improvement Projects
Serve as a divisional and/or program representative as needed
BA in Accounting, Finance, Public Administration, or related field. Relevant experience can substitute for educational requirement:
Research Administrator III minimum requirements: Three years in pre-award and post-award grants and contract management
Research Administrator IV minimum requirements: Five years in pre-award and post-award grants and contract management
Knowledge of relevant regulatory requirements related to IRB and IACUC compliance and ability to apply this knowledge
Effective and professional oral and written communication skills, with the ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
Proficient with complex budget development and use of reporting tools
Proficient in fiscal and budgetary management
Advanced skills in Word, Excel (including familiarity with pivot tables), Adobe Acrobat Pro, Outlook, and PowerPoint
Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
Demonstrated ability to function independently while exercising skill and informed professional judgment
Highly organized and detail oriented
Demonstrated ability to work successfully as part of a diverse team with a commitment to equity and inclusion
Experience working in a research organization, a university/medical school setting, or other complex non-profit organization
Experience with National Institute of Health (NIH) awards, namely Cooperative Agreements
Experience creating and using Tableau dashboards for reporting and analysis
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our HR Operations at HRops@fredhutch.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.